University of Pikeville

Registrar’s Office
Armington Learning Center
Suite 218
(606) 218-5260
Registrar@upike.edu

Office Hours:
Monday-Friday
8 a.m.-5 p.m.

 

Undergraduate / Master’s

The University of Pikeville holds one commencement ceremony in May each year.
 
Students who complete degree requirements in the fall, spring or summer (within 12 hours) are eligible to participate with proper paperwork filed in the Registrar’s Office.

Graduation Application Process

The steps in the graduation application process for undergraduates are as follows:

Step 1  
Student will see assigned faculty advisor who will complete the following:
 

  • Print the academic program evaluation for the student’s major(s) and minor(s), if applicable;
  • Review and discuss the academic program evaluation with the student that all requirements for graduation and the expectation that these requirements must be met at the end of the term for which the student is expected to graduate;
  • Advisor and student sign the academic program evaluation;
  • Student is given the signed academic program evaluation.

Step 2  
Student pays the undergraduate graduation fee of $100 to the Business Office.
NOTE:  Graduate/Master students graduation fee is $250.
 
Step 3  
Student brings the paid graduation receipt received from the Business Office and the signed academic program evaluation to the Registrar’s Office by the deadline listed on the Academic Calendar at which time the student will complete the Application for Degree. The academic program evaluation is reviewed by a registrar.
 
Step 4   
Order your cap and gown (tassel included) through the University Bookstore no later than March 1 from the following link:  www.cbgrad.com.

Note: Students planning to graduate in Summer must have a plan to complete coursework (maximum of 12 hours) in order to file for graduation. Students must see academic advisor to discuss and plan courses to meet degree requirements and submit to the Registrar’s Office.

Fees

The graduation fee is a non-refundable fee and must be paid prior to filing for graduation.

The graduation fee is:

Undergraduate: $100.00
Graduate: $250.00
 
The graduation fee helps to cover the costs of the student’s regalia (cap, gown, and tassel), diploma, diploma cover and senior assessments.
Deadlines

Spring Semester & Summer 2019
February 8

  • Last day to file for graduation in the Registrar’s Office with completed paperwork and proof of payment
  • Deadline for student’s name to appear in the commencement program
  • Deadline for students to be guaranteed to have a seat reserved for the commencement ceremony

Fall Semester 2019

September 27

  • Last day to file for graduation in the Registrar’s Office with completed paperwork and proof of payment
  • Deadline for students name to appear in the commencement program
  • Deadline for students to be guaranteed to have a seat reserved for the commencement ceremony

If you are applying after the deadline, please note that your name may not appear in the program.

Institutional and Departmental Assessments Exams

Successful completion of all institutional and department assessment exams is a graduation requirement for students receiving a bachelor’s or Master of Business Administration (MBA) degree.

The university’s accrediting agencies require institutions to assess their programs. UPIKE uses feedback from nationally-normed assessments to improve courses and programs. Students can use individual scores to support application for graduate/professional school, employment, scholarships or personal improvement.

Undergraduate Institutional Assessment Exam

ETS (Educational Testing Service) Proficiency Profile (36 questions, online-proctored exam times for 40 minutes covering natural sciences, social sciences and humanities).

Undergraduate Departmental Assessment Exam

MFT (Major Field Test) – A two-hour, in-depth online proctored assessment that covers all aspects of the major field, MFT is required for biology, business, chemistry, criminal Justice, English, mathematics, psychology and sociology.

These online-proctored assessments are administered on campus in March/April and October/November. You will be contacted by email outlining dates, times and locations.

 

Graduate Departmental Assessments

MFT (Major Field Test) – A three-hour, in-depth online proctored assessment covering all aspects of the major field. MFT is required of all MBA students.

You will be contacted by email outlining time frame for completion.

 

Your best effort can provide an accurate assessment of your achievement.


Grad Fair

Grad Fair is a one-stop shop event hosted by the Registrar’s Office in March of each year so that students can obtain everything they need for commencement and connect with important resources.
 
At Grad Fair, degree candidates can:
·       Pick up cap, gown, and tassel (If ordered by March 1)
·       Purchase graduation announcements
·       Order a diploma frame
·       Visit with UPIKE Alumni Association
·       Take cap and gown graduation photos (extra cost)
·       Complete Student Loan Exit Interviews with Student Financial Services
·       ACE students can complete Exit Interview and confirm ACE Dinner reservations
·       Discuss Exit Exam 
·       Complete Exit Surveys
 
After Grad Fair, students can visit the UPIKE Bookstore during regular business hours for their commencement needs.


Pre-Graduation Resources

Financial Services

Before you embark on a new journey in your life, you must consider the best approach to make this journey a success.

If you received Federal Direct Loans while at UPIKE and have not completed the Exit Counseling, this procedure must be finished immediately.  Not only does this process inform the Department of Education of your departure from UPIKE, it has valuable information regarding the loan amount, grace period, loan consolidation, deferment and forbearance options, and loan repayment plans. You can access all this information at www.studentloans.gov.  Also, www.nslds.ed.gov is another valuable site to retrieve the name, address, and telephone number of your servicer.

You may be contacted by Kentucky Higher Education Assistance Authority (KHEAA) regarding your student loans. UPIKE has partnered with KHEAA to assist students with help in all loan processes to ensure your future success.  Please do not hesitate to accept this support!

Always remember that the Student Financial Services Office staff is here to assist you in the event of any problems that may arise with this process.

What happens if I have an outstanding financial obligation to UPIKE?

Until all financial obligations have been met, UPIKE cannot release your diploma or transcript.

Senior Assessment Exit Surveys

During the first week in March or October, you will receive a welcome email from Dr. Sidle, Director of Institutional Research and Effectiveness, that will let you know that you have been “registered” for the Senior Assessment course. At that point, you will then be able to begin completing the assessments at your leisure, but no later than April 30 (Spring) or October 30 (Fall).

There are seven surveys that you need to complete before you are allowed to receive your degree. These are all set up in a special course on CANVAS. While you do not have to complete them all at the same time, once you have started a particular instrument, you will need to finish it in that sitting. All seven assessments must be completed. The topics include:

Quantitative Literacy (15 minutes)
Information Literacy (30 minutes)
General Learning Outcomes (9 minutes)
Global Learning and Development (15 minutes)
Task and Lifestyle Development (30 minutes)
Ethical Awareness (5 minutes)
Academic Advisor Effectiveness (3 minutes)

Completion of these surveys are immensely important to the faculty and administration at the university. Why? Because as an institution of higher education, we, too, are graded by what our graduates can do, how they think, and their opinions. We use the information from these seven surveys to:

Improve the curriculum students take
Improve student in-class and out-of-class experiences
Improve academic advising students receive
Make UPIKE the leading University in Central Appalachia

If you have any questions, you may contact Dr. Sidle at (606) 218-5290 or MargaretSidle@upike.edu.

Honors and Awards

At the time of Commencement ceremony in May of each year, honors will be based on completion of coursework at the University of Pikeville up to March 1. Once final grades for the spring (summer) semester are reported to the Registrar’s Office, the official standing will be recorded on the academic transcript.

Honors are based on the cumulative grade point average for performance at University of Pikeville. To be considered for honors at commencement, a minimum of 60 semester hours for the baccalaureate degree and 30 semester hours for the associate degree must have been completed at University of Pikeville.

Students earning Honors wear a cord at commencement at no cost to them. Honor cords are distributed to only those students participating in the actual ceremony on the day of commencement during line-up.

Students who have a scholastic standing of 3.5 or higher are eligible to graduate with honors in the categories listed below:

Baccalaureate Degrees

  • Cum Laude:The degree will be awarded cum laude to candidates who have a grade point average of 3.50 ‑ 3.69.
  • Magna Cum Laude: The degree will be awarded magna cum laude to candidates who have a grade point average of 3.70 ‑ 3.84.
  • Summa Cum Laude: The degree will be awarded summa cum laude to candidates who have a grade point average of 3.85 ‑ 4.00.

Associate Degrees

  • Honors: The degree will be awarded with honors to candidates who have a grade point average of 3.50 ‑ 3.75
  • High Honors: The degree will be awarded with high honors to candidates who have a grade point average of 3.76 ‑ 4.00

 
Graduation Awards

The Dr. W.C. Condit Award, established in 1909, is presented each year to the member of the graduating class who has achieved the highest scholastic standing throughout their entire college career.

The Margaret E. Record Award is presented to the member of the graduating class who has achieved the second highest standing. Each award requires the graduate to have taken at least 96 semester hours toward graduation at University of Pikeville.

Library

As you approach graduation please consult with the staff at Allara Library about your library account. Any items currently checked out or any fines owed on your library account can result in a library hold being placed on your permanent student account. Library holds can result in failure to receive transcripts and diplomas.

Allara Library is hosting a Fine Free Event:

Spring 2019 Semester: April 14 – May 3

This event allows students to return materials that may be overdue or have been lost. If all items on your library account are returned all fines are waived, and your library account will be in good standing. If you have misplaced the items, we encourage you to please speak with us.

If you have further questions please contact Danielle Kelly at (606) 218-5605 or DanielleKelly@UPIKE.edu. You may also visit the circulation desk on the main floor of Allara and speak with a staff member.


Day of Commencement

Commencement Attire Instructions

A cap, gown, and tassel are the official regalia worn by all candidates at the commencement ceremony.

You are responsible for ordering your cap and gown (tassel included) through the University Bookstore no later than March 1 from the following link:  www.cbgrad.com

  • Iron or steam your gown. Use a very low heat setting or ask a dry cleaner to steam it for you.
  • To ensure that your cap and gown fit properly, be sure to try them on before graduation day. Please try the gown while you are in both a seated and standing position to ensure your comfort throughout the ceremony.
  • Ladies should wear dark shoes with a low heel (no sandals, flip-flops, or running shoes) and a comfortable dress or black dress slacks. Jewelry should be small so it does not detract from the attire.
  • Men should wear dark dress slacks, a shirt with dark tie, and dark dress shoes (no sandals, flip-flops, or running shoes). Men are to remove caps during prayer and presentation of colors.
  • Tassels are to be worn on the right side of your cap until you are asked to move them to the left side by the president upon conferral.
  • PLEASE do not chew gum! Also, do not carry in personal belongings (i.e. a bag, food, cell phone, games, etc.)

Hooding Instructions for Master Candidates
You will proceed to the hooding station to receive your hood from a representative from the Coleman College of Business or Patton College of Education who will place the hood over your head and around your neck.

Schedule

Commencement Spring Schedule

Commencement Ceremony (Undergraduate / Master)

Saturday, May 4
Eastern Kentucky Exposition Center (EXPO)
2 p.m.
 

Line-Up (Undergraduate / Master)

On the day of commencement, candidates for graduation are to report to the Eastern Kentucky Exposition Center (EXPO) an hour (1 p.m.) before the ceremony begins. Candidates should arrive dressed in their regalia. At that time, candidates will report to a check-in table to learn where you will line up for the academic procession. The ceremony begins on time barring any extenuating circumstances so please arrive and line-up on time. Once you have found your place in the line-up, please refrain from leaving or roaming.

Please refrain from bringing food items, chewing gum, bags or backpacks, purses, cell phone, sunglasses, etc. as you cannot carry the items with you during the processional and there are no places to store the items. The University is not responsible for any lost or stolen items.


Additional Information

Regalia

Regalia (cap, gown, and tassel) is included in the graduation fee. You are responsible for ordering your cap and gown (tassel included) through the University Bookstore from the following link: www.cbgrad.com

A cap, gown, and tassel are the official regalia that must be worn at commencement by all candidates.

You are allowed to wear honor society cords and stoles.

You may decorate your cap, but please use discretion and good judgment. If the wording or decorations are offensive, you will not be allowed to wear the cap and the cap will be confiscated.

Diploma

Frames

Diploma frames are available for purchase at University Bookstore or online at upike.bncollege.com

You indicate how you want your name to be printed on your diploma when you apply for graduation. The same name will be printed in the commencement program.

What else is on my Diploma?

Undergraduate and graduate diplomas display your name, degree, and year of graduation.
The major(s), minor(s) (if applicable), honors (if applicable), and date of graduation will be on your official transcript.

When will I receive my Diploma?

Diplomas will be mailed to the address given during the application process providing you have completed all degree requirements (including Exit Exam and Surveys), have no outstanding financial obligation to UPIKE, and have no overdue Library materials or other obligations outstanding approximately 45 days from the end of the semester/term. If any of the aforementioned exists, a student will not receive a diploma until the balance is zero.

What if my address and telephone number changes?

Keeping UPIKE informed of any address and/or telephone number changes is important. Contact the Registrar’s Office by either emailing registrar@upike.edu or by calling (606) 218-5260.

Finances & Transcript Questions

What happens if I have an outstanding financial obligation to UPIKE?

Until all financial obligations have been met, UPIKE cannot release your diploma or transcript.

How do I get a copy of my transcript?

Electronic transcripts (eTranscripts) are processed through Parchment Exchange, along with requests for mailed transcripts. No third party requests for transcripts will be accepted as this is student-initiated processing. We do not accept requests for transcripts via fax or telephone. Parchment Exchange

Eligibility

What if I still have work “In Progress”?

Students with work “In Progress” or who have classes with grades of “I” (Incomplete) will be allowed to participate in the commencement ceremony. However, all “In Progress” work and “Incomplete” grades must be converted to official grades before the degree can be awarded.

What do I need to do if I am no longer eligible to graduate?

Students should contact the Registrar’s Office to request deferral to the following semester as soon as possible. This will enable your graduation application to be transferred to the following semester.

Students who fail to meet requirements after requesting a deferral may be required to reapply to the institution, reapply for graduation, meeting graduation requirements based on the catalog that is active at that time and repay the graduation fee.

Additional information can be obtained by contacting the university registrar.

Commencement Questions

What college am I a part of?

UPIKE’s academic programs are within four colleges/school: the College of Arts & Sciences, the Coleman College of Business, the Elliott School of Nursing, and the Patton College of Education.

Is there handicapped parking & seating?

The accessible entrance to the Eastern Kentucky Exposition Center is on the main street entrance of the building. Individuals with state issued handicapped parking permits may drop off handicapped guests at the docking entrance of the EXPO and park in the designated area behind the EXPO Center.

Accessible seating for individuals with disabilities and one family member is available on the concourse railing. Guests requiring special accommodation or handicapped seating on the day of the ceremony should plan to arrive at least 30 minutes early to receive assistance.

How can I watch if I am unable to attend?

Family members and friends who are unable to attend UPIKE’s commencement may view the ceremony via the UPIKE facebook page.

Are tickets required to attend?

There are no tickets required for candidates or their guests at the commencement ceremonies. All ceremonies will be held in the Eastern Kentucky Exposition Center (EXPO). All seating is first-come, first-serve. EXPO personnel reserves the right to prohibit any item from entering the premises. All individuals and their belongings are subject to search prior to entry and once inside the building.

Can I order graduation announcements?

The University Bookstore has many products available for purchase including personalized announcements, thank you notes, announcement cover, envelope seals, certificate of appreciation, etc. to help communicate your accomplishments and upcoming graduation with your family, friends, and others who care about you. Visit www.cbgrad.com for additional information.