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Student Financial Services Administration Building Room 002 (606) 218-5254 FinAid@upike.edu
Federal regulations require that all students make measurable academic progress toward a degree at the University of Pikeville whether they are receiving financial aid in that term or not. Progress is determined by length of program, a quantitative component (hours attempted versus hours earned/passing rate) and a qualitative component (grade point average or equivalent).
This is the maximum time a student must complete their program. The MTFC varies based on program of study.
Undergraduate Programs: The time frame in which a student must complete their degree cannot exceed more than 150% of the published length of the student’s program of study. Students enrolled in Bachelor degree programs are required to complete a minimum of 120 hours to complete. Therefore, the student can attempt up to 180 hours and still be eligible for financial aid. All semesters and classes attempted are used for the SAP Length of Program calculation regardless of whether the student received any financial aid for those specific classes. All classes taken, whether they are transferred, dropped, failed, repeated, or taken to change a major, will count as credit hours attempted toward the maximum time frame. If a UPIKE student is attempting an associate degree, which requires a minimum of 64 credit hours, the maximum to receive financial aid is a total of 96 credit hours.
Master Programs (MBA, MSW, TLP): The time frame in which a student must complete their degree cannot exceed more than 150% of the published length of the student’s program of study. If the program requires 30 credit hours, students have to complete their program within 45 credit hours. All semesters and classes attempted are used for the SAP Length of Program calculation regardless of whether the student received any financial aid for those specific classes. All classes taken, whether they are transferred, dropped, failed, repeated, or taken to change a major, will count as credit hours attempted toward the maximum time frame.
KYCOM: KYCOM students must complete their program within six calendar years of their start date.
KYCO: KYCO students must complete their program within six calendar years of their start date.
Pass/Completion Ratio
For a student to be on-track to graduate with a degree from the University of Pikeville at an acceptable rate, the student must successfully complete at least two-thirds of all credit hours attempted.–Successful completion is defined as completing the course with a grade of A, B, C, D, or P (or percentage equivalent for KYCOM students).–Attempted classes are any classes for which a grade is awarded. This includes W’s and FN’s.
For example, a junior who has attempted 75 credit hours must have passed at least 50 (75 x 0.67 = 50.25) of those hours to be making satisfactory progress. Likewise, if a student registers for 18 hours, they must pass 66.67% (or 12) of the original 18 hours the student initially registered for at the beginning of the term.
*Classes that are dropped within the add/drop period that do not result in a grade do NOT count as attempted classes.
Satisfactory Academic Progress qualitative requirements for a UPIKE student ensures the student is maintaining a satisfactory academic level to be successful in his/her academic endeavors.
Undergraduate Programs: The minimum acceptable cumulative grade point average for undergraduate students that have completed less than 30 hours is 1.5. The minimum acceptable cumulative grade point average for undergraduate students that have completed 30 or more hours is 2.0.
Master Programs (MBA, MSW, TLP): The minimum acceptable cumulative grade point average for graduate students in Master level programs is 3.0.
KYCOM: The minimum acceptable cumulative grade for KYCOM students 70%.
KYCO: The minimum acceptable cumulative grade point average for KYCO students 2.0.
Students must graduate or take courses at their own expense until they improve their GPA or Passing Rate.
Improve GPA: Student must raise GPA above the minimum requirement by taking courses at their own expense. Students may not use hours earned off-campus to improve the UPIKE GPA.
Improve Passing Rate: Student must take the next semesters’ courses at his/her own expense and meet the minimum requirement of passing at least 66.67% of the attempted credit hours. Student also have the option of taking classes at another institution and transferring classes to UPIKE. The office of financial aid will then re-evaluate their SAP prior to the start of the term to determine if they are making SAP.
Once the classes have been taken and passed successfully (or classes transferred in to UPIKE), the student must notify the Office of Student Financial Services for further financial aid processing.
FINANCIAL AID SAP WARNING – Students that do not meet the GPA or Passing Rate criteria their first term will be placed on FA SAP Warning. You are still eligible for financial aid during this term but you must bring your GPA and/or Passing Rate up at the end of the semester you are on WARNING.
FINANCIAL AID SAP SUSPENSION – If while on WARNING you fail to improve your GPA and/or Passing rate to the required level, you will be placed on SAP SUSPENSION. While on SAP SUSPENSION, you will be ineligible for Federal, State, or institutional aid.
Students will be emailed after the semester ends if they are SAP Warning or SAP Suspension.
Student’s Right to Appeal a SAP Suspension: If you, as a student, have had an extenuating circumstance that has prevented you from completing the minimum standards set within the UPIKE Satisfactory Academic Progress policy, you have the right to appeal the decision with the UPIKE Satisfactory Academic Progress Appeals Committee. The appeal must be submitted in writing and must explain the following items:
a. What extenuating circumstance (i.e., death, personal injury, or illness, etc.) caused you to fail to meet the minimum requirement of Satisfactory Academic Progress?
b. What has changed and explain how you will make the minimum requirements and be making SAP for the next evaluation period? i.e., what is your academic plan of action?
c. Submit documentation necessary to prove that the circumstance was beyond your control.
If the appeal is denied, the student will not be eligible to receive any institutional, state, or federal financial assistance. The student will be required to pay for classes at their own expense or through a private loan. Students receiving a denial will be informed by mail/email.
If an appeal is approved, the student will be informed by mail/email. The student will be placed on Financial Aid Probation and may be placed on a SAP Academic plan for one or more terms. After the probated term, the student will be monitored again and must be meeting the minimum standards of SAP or completing the SAP academic plan successfully that was designed for the student upon SAP appeal approval.
SAP Academic Plans are designed on a student-by-student basis. Plans and student progress will be monitored each term by the Director of Financial Aid.
SAP appeal decisions are final and cannot be appealed/escalated to the Department of Education.