Satisfactory Academic Progress and Financial Aid Eligibility

Federal regulations require that all students who receive any federal or state financial assistance make measurable academic progress toward a degree at the University of Pikeville. Progress is determined quantitatively (hours attempted versus hours earned and time frame) and qualitatively (grade point average). Progress is monitored at the conclusion of each semester.

Enrollment: The minimum standard for full-time enrollment at the undergraduate level is 12 credit hours per semester. A minimum standard for the part-time enrollment (at least half time) at the undergraduate level is six credit hours per semester.

Quantitative - Time Frame: The time frame in which a student must complete their degree cannot exceed more than 150% of the published length of the students program of study. All undergraduate students at UPIKE are required to complete a minimum of 120 hours to complete a bachelors’ degree. The student can attempt up to 180 hours and still be eligible for financial aid. Once the 180 hours exceeded, the student will no longer be eligible for financial assistance. All semesters and classes attempted are used for the SAPROG calculation regardless of whether the student received any financial aid for those specific classes. All classes taken, whether they are transferred, dropped, failed, repeated, or taken to change a major will count as credit hours attempted toward the maximum time frame. If a UPIKE student is attempting an associate degree which requires a minimum of 64 credit hours, the maximum to receive financial aid is a total of 96 credit hours. Once the 96 credit hours have been exceeded, aid will be suspended.

Qualitative - GPA: SAPROG - GPA requirements for a UPIKE student ensures the student is maintaining a satisfactory academic level to be successful in his/her academic endeavors. The minimum acceptable grade point average for students that have earned one to 29 hours is 1.5. The minimum acceptable grade point average for undergraduate students that have completed 30 hours or more is 2.0. Credits completed at other schools will not be counted to raise the student’s cumulative grade point average at the University of Pikeville.

67 % Passing Rate: In order for a UPIKE student to be on track to graduate with a degree from the University of Pikeville at an acceptable rate, students must complete at least 67% of all hours they have attempted. All attempted hours will be computed by multiplying by 67%. For example, as a junior with a completion of 75 credit hours, you must have passed at least 50 of those hours to be making satisfactory progress — 75 x .67 = 50.25. Likewise, if a student registers for 18 hours and drops three hours during the term, he/she must pass 67% (or 12) of the original 18 hours the student initially registered for at the beginning of the term.

How to regain financial aid eligibility:
  • Time – frame: Student must graduate or take courses remaining at their own expense.
  • GPA: Student must raise GPA above minimum requirement by taking courses at their own expense. Once this is achieved student is required to notify the Office of Student Financial Services they have reached the minimum GPA requirement for further financial aid processing.
  • 67% Passing Rate: Student must take the next semesters’ courses at his/her own expense and meet the minimum requirement of passing at least 67% of the attempted credit hours. Once the classes have been taken and passed successfully, the student must notify the Office of Student Financial Services for further financial aid processing.

Student’s Right to Appeal: If you as a student have had an extenuating circumstance that has prevented you from completing the minimum standards set within the UPIKE SAPROG policy, you have the right to appeal with the UPIKE SAPOG Appeals Committee. The appeal process must be in writing and must explain the following items:
a. Why you failed to meet the minimum requirement of Satisfactory Academic Progress (SAP).
b. What has changed to explain how you can now make the minimum requirements and be in satisfactory progress for the next evaluation period? What is your academic plan of action? I.e. include an academic plan in your appeal.
c. Any and all documentation necessary to prove that the circumstance was beyond your control.
*These should be extenuating circumstances (i.i. death, personal injury, illness, etc.)

If approval is denied, the student will not be eligible to receive any institutional, state, or federal financial assistance. The student will be required to pay for classes at their own expense. Students receiving a denial will be informed by mail/email.

If an appeal is approved, the student will be informed by mail/email. The student will be probated and may be placed on an academic plan for one term. After the probated term, the student will be monitored again and must be meeting the minimum standards of SAP or completing the academic plan successfully that was designed for the student upon SAPROG appeal approval.

Academic plans are designed on a student-by-student basis. Academic plans will be monitored and reported by the Center for Student Success as outlined in each student’s academic plan.

Transfer students are subject to the same requirements as current students and will be placed in the satisfactory academic progress scheme on the number of credits accepted by the registrar’s office. Academic requirements in regard to academic warning,
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