Constitution of the University of Pikeville SGA

Preamble
We, the students of the University of Pikeville, in order to further the development of the ideas, character and knowledge of our school and the development of its students; to ensure the maximum level of self-government based upon mutual respect of the students, faculty, and administration; to preserve and promote the realization that an effective and responsible student government association can best accomplish these aims, do hereby reestablish and reorganize the Student Government Association and this constitution.

It is our hope that further understanding and cooperation between administration, faculty, and staff of the University of Pikeville and the students can be accomplished. It is also our hope that this association will promote self-confidence, leadership, and responsibility in our student community. This will strengthen the ability of the leadership of the University of Pikeville to meet the needs of the students and everyone associated with the institution.

The Student Government Association (SGA) shall be governed by and conducted under parliamentary procedure unless otherwise stated in this constitution.
 

Article I. General Assembly

Section 1. All legislative powers of the SGA of the University of Pikeville shall be vested in the general assembly.

Section 2.  Anyone enrolled as a full-time student is eligible to be a member of the SGA General Assembly.  Both commuter students and students who live on campus are encouraged to participate. Members must be in good academic and social standing with the institution. If necessary, academic and social standing will be confirmed through the registrar and dean of students.
 
Section 3. Members may be removed by a majority vote of the general assembly due to excessive absences or failure to fulfill duties entrusted to them. Excessive absences shall be defined as the failure to provide the president or vice president with a reasonable excuse prior to a scheduled meeting three or more times.

Section 4. The general assembly shall have the following powers and responsibilities:

a. To introduce and pass legislation and resolutions as necessary,
b. To consider legislative proposals from the executive branch and from the committees of the association,
c. To consider membership of the SGA of the University of Pikeville in any local, state, or national organization,
d. To approve all executive appointments,
e. To execute impeachments of representatives of the SGA by three-fourths vote of the general assembly,
f.  To create committees as necessary and to consider action on committee recommendations,
g. To approve the budget of the SGA of the University of Pikeville,
h. To override the veto of the president of the SGA by a two-thirds majority vote of the general assembly,
i.  To serve on committees as appointed by the president of the SGA and to make reports in writing to the general assembly of all committee meetings,
j.  To call on the president of the SGA to call meetings of the association as it deems necessary.


Section 5. The president and vice president of the SGA shall preside over meetings of the general assembly. They shall determine the place of meetings of the general assembly and publicize the location to the campus community.

Section 6. A staff advisor for SGA must be selected at the first meeting of the fall term. The president and vice president of SGA should make a nomination for an advisor and the general assembly must approve the nomination by a majority vote. The staff advisor shall attend all meetings, if possible. They will be a resource for SGA by helping with such things as planning events and proposing possible investments for SGA.

Section 7. The general assembly shall meet at least twice a month during the academic school year. A minimum of seven meetings is required. Special meetings may be called by the president of the SGA, the vice president of the SGA, dean of student services, or at the request of six members of the general assembly. All meetings shall be conducted in accordance with the Bylaws of the general assembly.

Section 8. The president of the SGA will call meetings to order then address items of business on the meeting agenda. Executive board members and general assembly members may be asked to speak about an item of business they are involved with.  Special guests may request the right to speak at the discretion of the president of SGA to address an issue. No one may vote except members of the general assembly. The president and vice president of the SGA may only vote to break a tie amongst the general assembly.
 

Article II. Executive

Section 1. All executive powers of the SGA of the University of Pikeville shall be vested in an executive cabinet consisting of the president, the vice president, the secretary, the treasurer, and the student organizations and activities coordinator.

Section 2. The president and the vice president shall be elected by the student body. The president and vice president must have competed 45 hours prior to running for office and they must have completed 60 hours upon taking office (dual credits and transfer credits also count toward total hours completed requirement) The president and vice president should have had 80 percent attendance to general assembly meetings for the year prior to when they take office. Both the president and vice president must have attended at least three SGA events on campus for the year prior to when they take office. They must also have held one leadership position such as a committee position or chair to be eligible to run for president or vice president. The secretary, treasurer, student organizations and activities coordinator shall be appointed by the president of the SGA with the consent of the vice president and the approval of the general assembly and shall serve at the pleasure of the president. No person may serve in any one executive cabinet office more than twice.

Section 3. Installation of the executive cabinet shall be held no later than the last week of classes in spring semester. A date will be selected with the agreement of the officers-elect. The term of office shall begin at commencement and shall end at the following commencement. The out-going chair of the judiciary board shall swear in all executive board members with the following oath:
“I do solemnly swear that I will perform to the best of my ability all the duties pertaining to the office of president (or vice president, secretary, treasurer, or student organizations & activities coordinator) of the student government association of the University of Pikeville and that I will do my best to uphold the honor, honest, and dignity worthy of such an office. I also swear to uphold the constitution of the University of Pikeville Student Government Association to the best of my abilities. So help me God.”

Section 4.  At the first general assembly meeting in the fall term the president and vice president will propose how much of the budget should be set aside for executive board stipends, it may be up to $2,000 but cannot exceed that amount. The general assembly must approve this amount by a majority vote. After the total amount allotted for executive board stipends is approved the executive board must meet and determine how much each position will receive from the total amount allotted by the general assembly. All Executive Board Members will be required to sign a contract agreeing to the stipend of each Executive Board Member. Executive Board Members will receive the allotted stipend once each semester.  

Section 5. The president shall have the following powers and responsibilities:

a. To coordinate a calendar of events each semester and submit this calendar for approval at the first SGA meeting; the president shall have the power to change the calendar as needed throughout the academic year with the approval of the general assembly,
b. To purchase merchandise. Any other signature for the request or expenditure of funds beside the president or his designee is deemed illegal and prosecution may take place by college officials. Purchases exceeding $300 must be approved by the general assembly. No student government equipment can be sold without general assembly approval. All revenue earned shall go into the SGA account. Only the president and vice president may sign check requests,
c. To make appointments to committees, chairs, executive board, and any other positions deemed necessary throughout the academic year with approval from the general assembly,
d. To veto legislation passed by the general assembly when he/she deems necessary,
e. To have oversight of all SGA members and to hold them accountable for the responsibilities they are entrusted with,
f.  To draft contracts to be signed by all executive board members outlining the president’s expectations and ambitions for each position.

Section 7. The vice president shall have the following powers and responsibilities:

a.  To preside over general assembly and executive board meetings in the absence of the president or when the president designates them to do so,
b.  To assist in executive oversight of all committees and chairs to ensure that they are fulfilling the responsibilities entrusted to them,
c.  To approve legislation appointments and executive decisions of the president to be brought before the general assembly,
d.  To assist the president in any matters deemed necessary

Section 8. The secretary shall keep all minutes of executive cabinet meetings and general assembly meetings. He or she will also take notes of the items of business discussed in the meetings. These minutes shall be filed in the SGA office and a copy should be filed with the dean of students for the records of the university. These records will be kept on file no more than three years.

Section 9. The treasurer shall keep a ledger of all expenses incurred by the SGA, prepare check request forms for the appropriate signatures, and report to the general assembly on the status of the SGA’s account. They shall make copies of all receipts and keep a running file of SGA expenses. The ledger shall be filed in the SGA office and a copy should be filed with the dean of students for the records of the university. These records will be kept on file no more than three years.
 
Section 10. The student organizations and activities coordinator (SOAC) shall preside over the student organizations committee (SOC) meetings; they shall be responsible for setting SOC meetings and publicizing the meeting information on campus. They shall act as a liaison between the student organizations and SGA. Any concerns or needs voiced by student organization representatives will be voiced to SGA through the student organizations and activities coordinator. They shall be held responsible for submitting written reports about SOC meetings to the president of SGA.

Section 11. In the event that the office of president shall become vacant the vice president shall become president. In the event the office of vice president, secretary, treasurer, or student organizations and activities coordinator shall become vacant the president shall appoint a replacement with the majority approval of the general assembly.
 

Article III. Judicial Branch

Section 1. All judiciary powers of the SGA shall be vested in the judiciary board. The judiciary board shall be composed of a chair, four appointed members, two appointed alternate members (to sit in on hearings in the situation that one of the four members is unable to sit in on the hearing) and two faculty members selected by the faculty. The term of office shall begin at commencement and shall end at the following commencement.

Section 2. The chair shall be appointed by the president of SGA with the consent of the vice president and the approval of the general assembly. The chair must have completed at least 60 credit hours at the time he/she assumed the office. The judiciary board chair is required to attend all hearings of the judicial board. In the case of three (3) or more absences, the general assembly may call for a replacement or appoint an interim member. The judicial board shall be advised by an appointed staff member within student services and by the dean of students. The dean of students may not advise the judicial board.

Section 3. The four other student members shall be appointed by the SGA president and approved by the vice president as well as the general assembly. They must have completed at least 30 credit hours at the time they assumed the office. Judiciary board members must attend all hearings of the judicial board unless excused by the chair. In the case of three (3) or more absences, the executive cabinet may call for a replacement or appoint an interim member. Two alternate members will also be appointed, these members will not sit in on hearings unless one of the four other members is unable to partake in a hearing due to conflicts of interest such as having a relationship with the student including but not limited to roommates, teammates, etc.

Section 4. The president of the SGA shall swear in all members with the following pledge by each member:
“I ____________________ understand the office of the University of Pikeville Judicial Board is one of high esteem. I swear to uphold this position and the constitution of the University of Pikeville Student Government Association with honesty, confidence, and trustworthiness to the best of my abilities, so help me God.”

Section 5. The judiciary board shall have the following powers and responsibilities:

a. To decide disputes among organizations,
b. To review and to act upon all cases referred to it by students or by the dean of students,
c. To keep a record of all cases brought before them,
d. To determine the constitutionality of all decisions of the general assembly and/or executive cabinet when requested to do so by a majority of the cabinet, a majority of the general assembly, or a majority of the student body in the form of a petition.


Section 6. The judiciary board shall meet as needed throughout the semester to hear cases. The judiciary board chairperson shall call and approve all judiciary board meetings. If a case needs to be heard in the summer, the board will make a ruling via conference call. The chair shall be responsible for organizing the call.

Section 7. Hearings

a.  A student or students may appeal to the judiciary board on actions or decisions made by the faculty, administration, or other college personnel, with the exception of grades and Title IX complaints which must go through the grade appeals and Title IX coordinator process in the college catalog,
b.  The student has one week after the decision of the accuser to appeal (in writing) to the judiciary board,
c.  The student(s) shall appeal in writing why the sanction should be appealed. The hearing is not meant to determine if the student is responsible or not responsible for violating the policy because that has already been determined. Nevertheless, the judiciary board will hear a case to determine the following:
a.  Was the students’ civil liberties violated;
b.  Was there a procedural error;
c.  Did the student have an opportunity to present their side of the story;
d.  Was the student made aware of the allegations made against them;
e.  Does the student appealing the case have new evidence to be presented;
f.   Does the sanction issued fall within the guidelines to the Undergraduate Student Handbook?
If the judiciary board finds the above occurred, then the judiciary board shall overturn the decision. However, it is not the role of the judiciary board to reduce the sanction if the above did not occur, nor because the student appealing is displeased with their sanction or believes it is unfair.
 The student must include name(s) of the accuser, those involved in the incident(s) and all witnesses. The student has one week after the decision of the accuser to appear (in writing) to the judiciary board,  
d. The judiciary board chairperson shall designate a time for a meeting within three days after receiving an appeal. All members of the judiciary board, the accused, the accuser, and all persons involved, including witnesses, must attend the hearing called by the judiciary board,
e.  It is the duty of the judiciary board chairperson to contact all persons involved,
f.   The judiciary board shall hear all evidence from each side and with a majority vote come to a decision on the appealed matter,
g.  Decisions of the judiciary board shall be final with a majority vote,
h.  The chair shall record the decision of the board. He/she shall provide copies of the decision to all concerned parties and shall file a copy with the dean of students,
i.   The judiciary board’s decision shall be final and binding and may not be appealed again to the judiciary board. If a student fails to attend their hearing the board will still make a ruling.
 

 

Article IV. Elected and Appointed Office Holders

Section 1. All appointed officers, including but not limited to the SGA secretary, treasurer, members of the judiciary board, student organizations and activities coordinator and student activities director, shall be appointed by the president with the consent of the vice president and approval of the general assembly. They shall be appointed by the president under which they shall serve.

Section 2. All elected officers and all officers who are appointed by the president with the consent of the vice president and the approval of the general assembly shall meet the following requirements in addition to those specified in the article which addresses his/her office. He/she must:

a. Have at least a 2.5 cumulative grade-point average prior to the beginning of his/her term of office (except in the case of a freshman who does not have a grade-point average yet),
b. Maintain at least a 2.5 cumulative grade-point average while in office,
c. Must be in good disciplinary standing with the dean of students for two semesters prior to the beginning of his/her term of office,
d. Not have been on academic probation for two semesters prior to the beginning of his/her term of office,
e. Be enrolled in at least 12 hours each semester in office.


Section 3. All requirements shall be verified by the dean of students and the registrar.
 

Article V. Student Organizations Committee

Section 1. All club powers shall be vested in the student organizations committee. The committee shall be composed of a committee head appointed by SGA and representatives of the club’s designation. Faculty advisors are welcome to attend Student organizations committee meetings. A chair and subchair shall be elected by the president and vice president of SGA and with the approval of the general assembly the chair and subchair will oversee all student organizations committee affairs. The title of the committee chair will be student organizations and activities coordinator; the subchair’s title will be student activities director. The first meeting shall be called by the student organizations and activities coordinator within the first six weeks of classes.

Section 2.  Each club shall have one vote in the committee.

Section 3. The committee shall meet at least twice a month.

Section 4. The council shall have the following powers and responsibilities:

a. To approve all new clubs except honor societies,
b. To coordinate the activities of all clubs,
c. To voice their concerns and opinions related to any club or SGA at committee meetings.
e. To request funds from SGA of up to $150 per club per year. The approval of over $150 and up to $300 shall require the approval of the general assembly of SGA,
e. To approve any press releases drafted by clubs or organizations with the University of Pikeville Public Affairs Office.
 

 

Article VI. Student Activities Committee

Section 1. The student activities committee (SAC) shall have one chairperson, titled the student activities director, appointed by the president of SGA with the consent of the vice president and the approval of the general assembly. The chair shall choose other committee members as needed from the undergraduate student body to assist with events. The student organizations and activities coordinator will oversee the student activities director. The two will work closely together on all work related to student organizations and student activities. The student organizations and activities coordinator shall be appointed and installed with the executive cabinet; it will be the student organizations and activities coordinator's job to voice the concerns of the student activities director and student organizations representatives to the executive board.

Section 2. The chair shall be involved with the president and vice president of SGA in scheduling and planning events.

Section 3. The committee shall be responsible for advertising, decorating, organizing, and promoting campus activities and campus awareness of campus activities.

Section 4. All undergraduate students are welcome and encouraged to attend and participate in all SAC meetings.
 

Article VII. Elections

Section 1. All campus wide elections shall be held in accordance with the election bylaws.

Section 2. The dean of students will oversee the election process, such as setting a deadline for applicants to apply for candidacy, organizing the election, confirming the election results, etc. The dean of students may request input from the SGA executive board pertaining to the election process. A committee of four people will be selected to meet after the election and give feedback to the dean of students on how to improve the election process for future elections.

Section 3. The dean of students or another employee of student services at the dean’s request shall have the following duties:

a. To announce the date and time of any elections,
b. To announce the positions available for election,
c. To manage the place of nomination and receive nominations,
d. To prepare nomination acceptance forms,
e. To verify candidate eligibility with the registrar,
f.  To notify candidates of eligibility,
g. To publicize a list of approved candidates,
h. To manage the place of election and receive votes,
i.  To count ballots,
j.  To announce the official results of elections.


Section 4. Any undergraduate student of the University of Pikeville, full- or part-time, is eligible to vote in any student government election. No person shall be allowed to vote more than one time per election. Neither absentee nor proxy voting shall be allowed.
 

Article VIII. Initiative

Section 1. The student body has the power to petition the general assembly to consider legislation.

Section 2. An initiative petition to propose legislation shall be filed with the president of the general assembly. To be valid, the petition must be signed by twenty percent of the undergraduate student body.

Section 3. The general assembly must consider the petition at the next scheduled meeting. The petition is treated as any other piece of legislation.
 

Article IX. Referendum

Section 1. The student body has the power to petition for a referendum on any issue within the powers of the general assembly.

Section 2. A referendum petition shall be filed with the president of the general assembly. To be valid, the petition must be signed by 20 percent of the student body.

Section 3. The president of the general assembly will schedule a vote within two weeks of submission. The vote shall be conducted by the election committee or dean of students if the election committee is not formed.

Section 4. Referendum shall be approved by a majority of the student body.
 

Article X. Impeachment

Section 1. The general assembly shall have power of impeachment over any office of student government. Grounds for impeachment shall be embezzlement, misrepresentation, excessive unexcused absences, and failure to perform the job to which the person was elected or appointed.

Section 2. Any individual being considered for impeachment must be contacted by the general assembly one week prior to the meeting. The reasons for impeachment and the accusing individuals must be listed. The vote to impeach shall be held at the next regularly scheduled general assembly meeting. It shall require a two-thirds majority vote of the general assembly to impeach. If a vote to impeach is passed, the chair shall announce the date and location of the next meeting to allow all parties to prepare.

Section 3. The hearing for removal shall be held at the next regularly scheduled general assembly meeting. For the purpose of the hearing, the chair of the judiciary committee shall preside. In the event the chair of the judiciary committee is being impeached, the members of the judiciary committee shall select among themselves a person to preside over the hearing. The chair shall determine the order of the hearing but must include the following:

a. All parties shall have an opportunity to present their arguments,
b. All parties shall have an opportunity to present witnesses. In the case of witnesses, a list of intended witnesses must be presented to the chair at least three days prior to the hearing,
c. All parties shall have the opportunity to question all witnesses,
d. Each general assembly member shall have an opportunity to ask questions.


Section 4. When all sides have been heard to the satisfaction of the chair, a vote shall be called. A two-thirds vote shall be required to remove a person from office. The SGA president cannot veto an impeachment.
 

Article XI. Amendments

Section 1. Amendments may be proposed by members of the executive cabinet or a majority of the general assembly.

Section 2. All amendments shall require at least two readings. They shall be introduced at a regularly scheduled meeting and shall be voted on at the next regularly scheduled meeting. Amendments cannot be introduced or voted on at special meetings.

Section 3. In order for a vote to be taken, a majority of the voting members of the general assembly must be present. Amendments shall be approved by majority vote of members present in the general assembly are not subject to presidential veto.


Article XII. Adoption

This constitution shall be approved by the student body. The document shall be made available to the student body for consideration. This constitution will be considered adopted with 200 signatures.


Election Bylaws

Article I. Election Committee

Section 1. The dean of students will oversee the election process, such as setting a deadline for applicants to apply for candidacy, organizing the election, confirming the election results, etc. The dean of students may request input from the SGA executive board pertaining to the election process. A committee of four people will be selected to meet after the election and give feedback to the dean of students on how to improve the election process for future elections.

Section 2. The dean of students or another employee of student services at the dean’s request shall have the following duties:

a. To announce the date and time of any elections.
b. To announce the positions available for election.
c. To manage the place of nomination and receive nominations.
d. To prepare Nomination Acceptance forms.
e. To verify candidate eligibility with both the registrar and the dean of students.
f.  To notify candidates of eligibility.
g. To publicize a list of approved candidates.
h. To manage the place of election and receive votes.
i.  To count ballots.
j.  To announce the official results of elections.


Section 3. The election feedback committee will have a mandatory meeting no later than a week after an election to provide feedback.

Section 4. The dean of students shall call a mandatory meeting with candidates no later than three days after nominations have been approved and posted. The purpose of this meeting is to announce the official nominees, discuss campaigning regulations and to hold a drawing for positioning on the ballots.

Section 5. All nomination acceptance forms and ballots shall be stored in the student services office.
 

Article II. Election Dates

Section 1. Election dates shall be determined by the dean of students. The election should take place no later than the third week of April.

Section 2. Students must be able to cast votes for at least three days.
 

Article III. Nominations

Section 1. Students who wish to nominate themselves for office must fill out the nomination for office form and submit it to student services no later than 10 days prior to the election.

Section 2. Student Services will publicize the dates and times that nominations will be accepted.

Section 3. The dean of students will have three days to verify the eligibility of the nominees.
 

Article IV. Voter Qualifications

Section 1. Any undergraduate student of the University of Pikeville, full- or part-time, is eligible to vote in any student government election.

Section 2. No person shall be allowed to vote more than one time per election.

Section 3. Neither absentee nor proxy voting shall be allowed.
 

Article V. Contesting an Election

Section 1. Any student, staff, or faculty member can contest election results within three school days following the closing of elections. Any contest of election results will follow the guidelines set in Article IV, Section 7 of the constitution.

Section 2. Unless a complaint has been filed to the judiciary board, the results of the election shall be considered official and uncontestable after three school days.
 

Article VI. Campaigning Regulations

Section 1. Candidates may begin officially campaigning immediately after mandatory candidate’s meeting is held. All candidates are responsible for the behavior of their campaign workers.

Section 2. Neither candidates nor campaign workers shall solicit votes or publicize elections or issues pertaining to elections within fifty feet of the voting station.

Section 3. No campaigning materials are allowed on any glass surfaces except private residences inside residence halls.

Section 4. All campaigning materials and election publicity must be taken down by 5 p.m. of the first class day following the last day of elections.

Section 5. No campaigning materials or election publicity shall deface university property. If such materials are found in violation of this, they shall be immediately removed and any costs resulting from the damage will be charged to the candidate.

Section 6. Any violation of the rules listed in Article VI of this document may be reported to the elections committee by any student, faculty, or staff member. If the complaint is found to be valid by the election committee, the publicity in violation shall be taken down immediately. The violator, the candidate, and/or campaign staff involved must be notified by the elections committee within 24 hours after a complaint has been received and validated.

Section 7. No candidate may spend more than $75 for campaigning.
 

Article VII. Amending

Section 1. Amendments may be proposed by members of the executive cabinet, a majority of the general assembly, or a majority of the election committee.

Section 2. They shall be introduced at a regularly scheduled meeting of the general assembly and shall be approved by a majority vote of the general assembly.

Section 3. No change may be made in the elections bylaws which disagrees with the University of Pikeville Undergraduate Student Government Association Constitution.

Article VII. Adoption

The election bylaws shall be approved by the student body. The document shall be made available to the student body for consideration. The bylaws will be considered adopted with 200 signatures. The adoption of the bylaws will be held in conjunction with the ratification of the constitution.


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